1. Save Money – Cut storage costs and number of employees needed to maintain and retrieve records.
2. Forced Organization – Digital conversion process provides a frame for efficient document maintenance and retrieval.
3. Security/Disclosure Laws – Privacy laws such as HIPPA, FACTA, & Sarbanes Oxley requirements are met.
4. Accessibility – Ability to retrieve and send documents much quicker and efficient.
5. Space Reduction – Millions of scanned documents can be stored on a server, where a similar number of documents would demand much more physical space.
6. Save Employee Time – Digitizing documents would eliminate a great deal of time employees spend looking for records as electronic records are found more easily and do not require refilling.
7. Disaster Recovery – Scanned documents can be backed up to a remote server speedily, easily and on a regular basis.
8. Future Ready – Digital records can be converted to multiple electronic formats going forward as modern day technology keeps advancing.