1.) Save Money- Cut storage costs and number of employees needed to maintain and retrieve records.
2.) Forced Organization– Digital conversion process provides a frame for efficient document maintenance and retrieval.
3.) Security/Disclosure Laws– Privacy laws such as HIPPA, FACTA, & Sarbanes Oxley requirements are met.
4.) Accessibility- Ability to retrieve and send documents much quicker and efficient.
5.) Space Reduction- Millions of scanned documents can be stored on a server, where a similar number of documents would demand much more physical space.
6.) Save Employee Time- Digitizing documents would eliminate a great deal of time employees spend looking for records as electronic records are found more easily and do not require refilling.
7.) Disaster Recovery- Scanned documents can be backed up to a remote server speedily, easily and on a regular basis.
8.) Future Ready- Digital records can be converted to multiple electronic formats going forward as modern day technology keeps advancing.